Travel Expense Calculation: get Rich without a Calculator

Everyone who travels for work knows it: the kilometers add up. And yes, you are entitled to a travel allowance. But how does the calculation of those travel expenses work exactly? And how do you ensure you don’t miss out on any allowance?

Many people still do it manually, in Excel. A waste of your time – and often inaccurate. That’s why there’s a smarter way.

MoveJack takes the calculation work off your hands. You drive. The app calculates. You claim. And everything is accurate to the meter.

What Does “Travel Expense Calculation” Mean in 2025?

From 2025, you can reimburse or receive €0.23 per kilometer tax-free. This applies to business trips made with your private vehicle. Whether you are an employee, freelancer, or employer: the amount may seem small, but with dozens of trips per month, it adds up significantly.

Suppose: you drive 30 kilometers twice a day for work.
That’s 60 kilometers × €0.23 = €13.80 per day.
Annually, that amounts to more than €3,000 in travel allowance.

That’s why it’s important to record every trip accurately. This way, you prevent loss.

➡️ View the official rules for travel allowance (external link)

Where Does Manual Calculation Go Wrong?

Although it seems simple, errors easily creep in. For example:

  • The distance is rounded or misestimated
    You forget to note the correct departure or destination address
    Trip types are not distinguished (business, private, or commuting)
    Kilometers are counted twice
    The allowance is not claimed on time

As a result, you not only miss out on money, but you could also run into problems during a tax audit.

How MoveJack Does it Differently

With MoveJack, you no longer have to calculate anything yourself. As soon as you start driving, the app automatically records your trips. Moreover, it directly performs the calculation of your travel expenses for you.

What you get:

  • Automatic recording of distance, route, and time
    Recognition of trip type
    Real-time calculation of your mileage allowance
    CO₂ emissions per trip (useful for reports)
    Export to Excel or email – ready for claiming

This saves you time and prevents errors. And you can be sure you get what you’re entitled to.

This is What it Looks like in the App


Alt-text image: travel expense calculation with route, trip type, and allowance in MoveJack app

An example:

  • Trip: from Nijmegen to Eindhoven
    Distance: 52.6 km
    Rate: €0.23/km
    Allowance: €12.10
    Trip type: Business

The app records this fully automatically. You can then easily add this trip to your claim.

Who is this Ideal for?

Anyone who makes trips for work or clients:

  • Self-employed professionals and freelancers
  • Employees with a travel allowance scheme
  • Companies with field staff
  • Healthcare professionals, consultants, installers
  • Camper travelers and mobility enthusiasts

Whether you make twenty or two hundred trips per month – MoveJack keeps track of it. Automatically. Accurately. Tax-compliant.

Why Automatic is Better

Many entrepreneurs think they save time with manual administration. In reality, it costs more time and money. Because one mistake in your trip list? That can cost you hundreds of euros during an audit.

With MoveJack, that’s a thing of the past.
Your trip is recorded as soon as you depart.
The app directly calculates your travel allowance.
And you don’t have to think about anything anymore.

Moreover, all your data remains yours. MoveJack is fully GDPR-compliant and stores everything securely locally.

Ready to Calculate your Travel Expenses Automatically?

Do you drive for work but leave money on the table because you don’t feel like doing administration? Stop that. Let MoveJack do it for you.

🔗 Try MoveJack for free – and save yourself time and frustration »

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